Corporate Travel to NYC

NYC offers a variety of great things for business professionals travelling there. Every facility that a corporate traveler may need is available in a very fine setting. Located at the center of the Bo swash megalopolis, NYC is the most crowded city in the whole of U.S. Business travelers come to the city for meetings, exhibitions, training and seminars. Some also come with their families for business-oriented vacations.

Depending upon the location and budget, a number of accommodations are available for the travelers in NYC, from low budget to luxurious. Most of these lodgings are situated near attractions like museums, zoo, universities, schools, Empire State Building, fashion showrooms, banks etc. There are also vacation villas and villa rentals in difference sizes and price range for the guests.

Most hotels offer all the variety of options for the visitors.

Hotels rooms for the business-class are designed in their own manner. They have work-desks, fax machines, dual-line phones with conference and hands-free options, PCs with internet access, laundry services and parking facilities. In short, they make sure you get all your office tasks done right from within the room.

Officials on business holidays in NYC can enjoy many attractions including, but not limited to, Metropolitan Art Museum, Botanical Garden, Bronx Zoo, and Circle Line Tour around Manhattan Island, Cloisters, Ellis Island, Rose Center, Liberty Island, South Street Sea Port, St John ’s Cathedral, Times Square and much more.

An easy way to go on a business tour is to arrange everything through a travel agency.

When it comes to comfort, business-travelling agencies in NYC, provide unmatched services and assistance to their clients and an experienced agency might well save you some dimes. They will help you get an affordable hotel, special discounts and car rentals for your needs. The optimum way to find a reliable travel agency in NYC is by searching online.


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Corporate Travel Services And Sales Explained

Every commercial/business account has three key individuals who must be considered by every corporate travel seller: the traveler, the travel arranger and the decision maker. These three corporate individuals have different priorities which may be in conflict with one another. It is up to the travel agency and each agent to balance these diverse priorities when selling and servicing the account.

Decision Maker: The decision maker chooses the agency and decides if it is performing up to par or – hopefully – is exceeding the service expectations from the agency! The owner or sales manager of the agency should know this individual and ought to call on the decision maker regularly to make sure that the company is satisfied with the agency’s performance.

The priorities of the decision maker for commercial accounts are:

1. Price: Purchasing travel at the lowest cost is the top priority.

Information: The decision maker wants regular verification of the fact that the agency is purchasing travel at the least possible cost.
3. Quality: Reassurance that the agency understands the commercial account’s desire for quality travel at all times.
Travel Arranger: Most corporate/business travelers do not work with the agency directly to book their airline tickets and hotel/car reservations. This vital task is the responsibility of the travel arranger at the corporation (typically, it is the traveler’s administrative assistant).
The travel arranger has three priorities, too, but distinctly different from the priorities of the decision maker and the traveler:
1. Responsiveness: The most effective agent is the one who does not cringe when called by the client but instead provides -service with a smile- promptly.
2. Comfort and knowledge: Travel arrangers want peace of mind from the agency. And they want to be kept abreast of industry events and trends.
3. Total Support: when the heat comes down from the traveler to the travel arranger, the arranger wants assurance that the agent would cover for them.
Traveler: The person who takes the trip has three priorities as well:
1. Availability: the agent is available to meet every need (even if they call a few hours before flight time and must get on an overbooked flight!)
2. Familiarity: They expect the agent to remember details – only book an aisle seat, to get them into a queen size bed, etc.
3. Recourse: in case of emergency due to an overbooked hotel, they need to reach their agents quickly to solve their problems, hence the 800#, 24/7.

Also, there are two steps you should take before targeting your corporate travel accounts:
A) Market Definition: It is very important that you target your selling effort by first defining your market.
– Be realistic about your agency’s capabilities versus the account size.
– Your size, number of locations, and chain or consortia affiliations all play an important role in determining your -sales territory.-
– Target corporate accounts that go to destinations that make economic sense to your existing business.
– Your targeting should go as follows: full service then online (self-booking).
– Credit cards are always the preferred form of payment.
B) Product Definition: Present your products by enumerating various service options and how each benefits the corporate client.

Provide your prospective clients with a list of options such as:
– Bundled (full service)
– Unbundled (fee based)
– Additional service
– Information management
– Meeting management
– Travel products

The secret to success is the client’s perception of the unique services you provide. Once you have defined your market, and subsequently your product, you have created an opportunity to compete successfully in an extremely competitive arena. You are positioning your company for success by enabling the client to make choices and obtain perceived value.

Corporate Travel Management Now Easy with Expense Management Software


There was a time when companies favored face-to-face meetings to establish, maintain and grow business relations. But when the economic and market conditions became volatile and unpredictable the companies and enterprises were forced to look for green pastures. The advancements in communication technology in the form of internet, email, VOIP, video conferencing, and so on made companies to look at technology as a less expensive replacement for face-to-face meetings. Advocates of virtual meetings considered it as a great time and money saver.  But the fact of the matter is however cost effective or time saving option virtual meetings might be, nothing can replace the human elements that is ingrained in face-to-face meetings. These human elements go a long way in developing mutual trust, good faith and confidence, which no amount of virtual meetings can bring about. Hence, in today’s global business environment, business travels are the indispensable tools for building and fostering business relationships.

It is a fact that in a slow economy steps must be taken to cut back on costs but it should never be at the cost of company’ potential growth prospects. Business travel is definitely one of the largest corporate costs but rather than reducing business travel budgets, a proper management of business travel expenses can do the trick. Instead of taking extreme cost cutting measures that impede company’s progress and development, enterprises should look at effective business travel management to facilitate continuous growth and development.

In today’ tight unpredictable economy, most companies and enterprises cut down business travel budgets as a means to tide over financial crisis. Such a move do more harm than good since  studies have proved that those companies that increase their business travels during economic slowdown succeed in making new business deals than those who cut down business travels. Hence, what is required is the development of business travel management as a core function of businesses. This would help companies to

· Properly manage company’ travel policy
· Negotiate shrewdly with vendors
· Efficiently manage day-to-day activities of the corporate travel program
· Ensure adequate levels of safety and security for travelers
· Proper credit-card management
· Effective management of  travel and expenses (T&E) data

More and more companies are now depending on expense management software for effective corporate travel management. This helps them to lower direct travel costs, to speed up employee’s travel administration, to ensure that internal rules and policies are followed, and to achieve better travel spend analysis.

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