Corporate Travel Management Now Easy with Expense Management Software


There was a time when companies favored face-to-face meetings to establish, maintain and grow business relations. But when the economic and market conditions became volatile and unpredictable the companies and enterprises were forced to look for green pastures. The advancements in communication technology in the form of internet, email, VOIP, video conferencing, and so on made companies to look at technology as a less expensive replacement for face-to-face meetings. Advocates of virtual meetings considered it as a great time and money saver.  But the fact of the matter is however cost effective or time saving option virtual meetings might be, nothing can replace the human elements that is ingrained in face-to-face meetings. These human elements go a long way in developing mutual trust, good faith and confidence, which no amount of virtual meetings can bring about. Hence, in today’s global business environment, business travels are the indispensable tools for building and fostering business relationships.

It is a fact that in a slow economy steps must be taken to cut back on costs but it should never be at the cost of company’ potential growth prospects. Business travel is definitely one of the largest corporate costs but rather than reducing business travel budgets, a proper management of business travel expenses can do the trick. Instead of taking extreme cost cutting measures that impede company’s progress and development, enterprises should look at effective business travel management to facilitate continuous growth and development.

In today’ tight unpredictable economy, most companies and enterprises cut down business travel budgets as a means to tide over financial crisis. Such a move do more harm than good since  studies have proved that those companies that increase their business travels during economic slowdown succeed in making new business deals than those who cut down business travels. Hence, what is required is the development of business travel management as a core function of businesses. This would help companies to

· Properly manage company’ travel policy
· Negotiate shrewdly with vendors
· Efficiently manage day-to-day activities of the corporate travel program
· Ensure adequate levels of safety and security for travelers
· Proper credit-card management
· Effective management of  travel and expenses (T&E) data

More and more companies are now depending on expense management software for effective corporate travel management. This helps them to lower direct travel costs, to speed up employee’s travel administration, to ensure that internal rules and policies are followed, and to achieve better travel spend analysis.

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Corporate Environmental Champions

Green corporate identities are becoming a feature of the new business environment. They tend to be individualists, but they have a significant impact on others. This is teaching by example, and the real innovators of the environmental movement have developed methodologies which have spread around the world. With the concepts theyve developed, environmental impacts have been drastically reduced, and new design models have revolutionized the whole concept of industrial production.

Ben Cohen

Ben Cohen was the founder of Ben and Jerrys, an ice cream business in Burlington, Vermont which began in the 1970s. Cohens idea for ice cream was driven by two factors: A need for flavour, and a concept of sourcing natural raw materials. The result was a runaway success, based on natural flavours and a strongly sustainable business model.

It was also a blow for real food. Modern ice cream is a combination of materials which include a lot of artificial materials, and is expensive to make, as well as an inferior quality product. Many dieticians have expressed the view that the human metabolism is designed to eat real organic foods, not artificial materials, and Ben and Jerrys proved by its success what people wanted. The business was taken over by the giant US food manufacturer Unilever, which maintained the concept. It was a major success in terms of identifying the relationship between sustainable products and commercial best practice in the food industry.

Anita Roddick

Anita Roddick is the founder of The Body Shop. This business began as part of a quasi-entrepreneurial, sole trader home business which Roddick describes as a combination of economic necessity and inspiration from her travels around the world experiencing different cultures. From that combination was born a synthesis of natural products and good business practice.

Roddicks business idea, based on natural materials, has become one of the great success stories of modern business. From a small beginning to over 1000 outlets around the world, the Body Shop is the upmarket model of environmental consumerism.

Ray Anderson

Ray Anderson of Interface Inc. is a highly acclaimed environmental industrialist. He was originally a conventional carpet manufacturer running a business hed started himself in 1973. He had what he describes as a spear in the chest revelation reading Paul Hawkens 1993 classic sustainability-themed book The Ecology of Commerce. This was the inspiration for a major change in methodologies in an industry which was highly environmentally unfriendly, using lots of petrol products and producing large amounts of waste.

InterfaceFLOR, which has pioneered sustainable carpets and the famous modular carpet tiles used around the world, has worked for over a decade on Mission Zero, the target of eliminating all negative impacts of Interface products on the environment by 2020. The change in production methodologies has resulted in major efficiencies. Interface has succeeded so far in creating a large range of sustainable technologies and producing a long list of cost benefits. Interface has identified cumulative savings of 3 million US in avoided costs alone, in the period 1995- 2010. Greenhouse gas emissions have been cut by 82%, and water usage cut by 75%.

Interface is now a market leader, and has rewritten the whole concept of manufacturing in the industry.

Finding the Best Corporate Travel Agent On line

Airlines are businesses. So why do you think ticket price ranges vary during peak periods like Christmas as well as other holidays? It is because a lot more people desire travel tickets through these instances. There are not enough seats to support each and every person who want to travel during holidays.  The answer to this matter is simple: reserve a minimum of 3 months previous to your departure date. What happens whenever you nevertheless don’t find out your schedule since work can hinder your plans? Employing a corporate travel agent is really a outstanding help.

A corporate travel agency can acquire tickets in big amounts and sooner than all others. They’re billed by airline companies in wholesale reduced charges. Also, this kind of business is not available to each and every customer on the internet.

Getting a corporate travel agent has numerous merits.

It ranges from price discounts, hotel reservations, exclusive customer support, and many others. These kinds of agents have special software that could view lots of web sites concurrently and book travel arrangements in big amounts.

In comparison with booking online where you cannot replace the date of your scheduling, a corporate travel agent can be given a tentative date and hold on to that for a specific time frame.  This can be extremely beneficial in case awful climate transpires and also you need to rebook your airline flight. An outstanding corporate travel agent will be aware of just what actions to take and when to take them. They’ll either find one more air travel for you or look for a hotel where you can stay until you have the go-signal to travel.

Using a corporate travel management service is not necessarily limited to acquiring airline tickets. They’ll also be useful for finding hotel rooms in case of emergency. A lot of them are able to secure reduced rates up to 70% off the published premiums. You can take advantage of special discounts on business class tickets as well.

A handful of corporate travel management products and services actually have a meeting management service. This service comes with a thorough and tailor-made travel package which is created specifically to meet the client’s needs.

Most companies find corporate travel agents useful in reducing travel costs by maximizing their company special discounts. These agents can review diverse legal contracts to ascertain whether the client is getting the very best charges and may also work out to generate a an alternative one, when possible.

Your corporate travel agent can also enrol your company in multiple airline discounts. They can also help you get substantial savings, such as free tickets, upgrades, and elite status.

Agents can also review a company’s business travel policies and enforce them. Having a written policy encourages compliance among travellers. They can simplify the reservation and management approval process. By managing the company’s travel expense data, they can help you save valuable time when submitting your employees’ expense reports.

Corporate travel agencies offer budget-friendly services to their clients. A good travel agent can ease some complicated travel arrangements. They can help you get what you want in a more affordable price.

To find the best travel agencies, simply look for them online.